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Floyd County Courthouse: Supervisor meeting minutes and expense report for May 22, 2023

CHARLES CITY – The following are the expenses paid by Floyd county and Board of Supervisor meeting minutes for the period ending on May 22, 2023:

CHARLES CITY – The following are the expenses paid by Floyd county and Board of Supervisor meeting minutes for the period ending on May 22, 2023:

SUPERVIORS CURRENTLY SERVING:

Mark Kuhn
County Supervisor, District 1

Dennis Keifer
County Supervisor, District 2

Jim Jorgensen
County Supervisor District 3

Floyd County Board of Supervisors Meeting
May 22, 2023, 9:00 a.m.
The Floyd County Board of Supervisors met at Floyd County Courthouse EOC/Training Room with the following in attendance: Supv Mark Kuhn, Supv Dennis Keifer and Supv Jim Jorgensen.
Supv Kuhn commented about violations of the board’s policy for meeting procedures with people speaking without being recognized by the chair and speaking about issues not on the agenda; Kuhn asked for people to recognize board rules with one person speaking at a time and sticking to the agenda in effort to conduct orderly meetings.
Jorgensen/Keifer moved to approve the agenda as presented. Motion carried 3-0.
Jorgensen/Keifer moved to approve the May 15, 2023 minutes as amended. Motion carried 3-0.
The Board discussed a violation of the credit card charge made by Sheriff Jeff Crooks where $11.69. in sales tax was included in an online county purchase for Deluxe checks; Crooks is seeking reimbursement on the charge. Jorgensen/Keifer moved to issue a warning to Sheriff Crooks regarding sales tax on purchase as a misuse of the credit card policy. Motion carried 3-0. Kuhn/Keifer moved to approve the claims presented: County 2675-2742 and Secondary Roads #22965-22977, with the exception of the Drainage District #3 claim at this time. Motion carried 3-0.
Updates on various boards/commissions/activities: Supv Keifer attended Owner-Architect-Contractor, Board of Health and Cultural and Entertainment District Grant Committee meetings. Supv Kuhn attended a County Social Services Human Resources Committee meeting and an online Butler County Zoning Commission meeting where they passed the first reading of their hazardous pipeline ordinance. Kuhn received notification from Ahlers & Cooney attorney Tim Whipple that the Iowa Utilities Board issued an order officially granting intervention for the Summit Carbon Solutions docket, the deadline for direct testimony in the Summit case has been changed from July 17 to July 24, and there are now seven counties intervening in the Summit intervention proceedings including Woodbury, Shelby, Floyd, Kossuth, Dickenson, Wright, and Emmett and Woodbury has also joined with the Navigator intervention proceedings.
Updates on Law Enforcement Center/Courthouse Project: Auditor Carr reported the boulders delivered are not what was requested and they need to be repositioned. Supv Keifer and Carr informed the board on duct work noise issues with the HVAC system that may be attributed to workmanship and/or design issues with materials used, gasket placement, caulking, and distance air needs to travel through the ducts,. Keifer/Jorgensen moved to approve PCO #147 TSG General Conditions April 2023 for $10,001.49. Motion carried 3-0.
At 9:30 a.m. Jorgensen/Keifer moved to open the public hearing for the FY23 County Budget Amendment. Motion carried 3-0. Auditor Carr reported she received no comments in support of or opposition to the amendment and reviewed the changes to the budget. Keifer/Jorgensen moved to close the hearing at 9:56 a.m. Motion carried 3-0.
Keifer/Jorgensen moved to approve Res #20-23* Budget Amendment & Appropriations: Floyd County fiscal year 2022/2023 budget has certain line items in need of adjustment since the original budget was certified and subsequently amended on September 19, 2022; and the Board timely published notice and held a public hearing on May 22, 2023; be it resolved by the Board to adopt the FY23 Amendment of the County Budget; and be it also resolved to approve county departmental budget appropriations for FY23 as follows: Board of Supervisors $12,000 reduction, Auditor $22,500 reduction, Attorney $5,000 reduction, Clerk of Court $5,000 reduction; Recorder $7,768 reduction, Courthouse $31,680 increase, Engineer $85,000 increase, Conservation $41,732 increase, Dept of Health/Human Services $6,699 increase, Child Support Recovery, $8,482 increase, Public Health $2,139 reduction, General Services $397,430 increase, Juvenile Probation 15,000 increase, and Dispatch $12,650 increase. Roll call: Ayes-Keifer/Jorgensen/Kuhn; Motion carried 3-0.
Jacob Page, County Engineer, presented information on the Iowa Department of Transportation (DOT) Project STPN-014-8(24)–2J-34 whereby a purchase agreement hearing was held in October 2022 and a resolution approved in November of 2022 and the DOT is asking for additional documentation that Page and Auditor Carr are looking into.
Jorgensen/Keifer moved to have the Secondary Roads proceed with Work Order #1715 for Drainage District #25 Outlet needs. Motion carried 3-0.
Jorgensen/Keifer moved to have the Secondary Roads Dept proceed with Work Order #1714 for Drainage District #26 tile blown 150 feet east of Echo and half mile south of Mitchell Line. Motion carried 3-0.
Page provided an update on Secondary Roads activities including: the 3rd Avenue project in the City of Floyd will be held off until next year due to concerns of the haul route; the 150th and Victory Ave bridge replacement project will be bid mid-July; milling for the S70/B20 resurfacing project should start on Tuesday with paving starting the following week; day labor projects with box culvert bridge replacements are on schedule for July and August with the first project on 130th near River Road and another on Packard Ave; crews are doing normal maintenance and some pipework on Underwood going north toward the county line.
Spencer Pech, ISG representative, and the board discussed a resolution prepared by the Iowa Drainage District Association regarding hazardous liquid pipeline, pipeline, electric transmission line, communication line, underground service line, or other similar installation on, over, across, or beneath drainage district infrastructure in the county. Permitting per the resolution is recommended to be presented by facility and fees charged on each tile crossing in the facility. Pech recommends if a tile line is cut on a permitted project, the applicant is responsible to fix any tile lines cut to the county’s specifications and suggests having an agreement if the tile needs to be rerouted in the future, the pipeline is responsible for doing so. Fees are set by the county and some counties require a bond with funds placed in the county drainage fund. Besides the proposed hazardous liquid pipeline project, other projects covered with the proposed resolution would include the Soo Green line and Omnitel fiber likely going through drainage districts. Pech mentioned that some counties have established separate resolutions for large scale utility installations versus smaller scale projects like fiber or waterlines. Once a permit application process is in place, counties typically work with a drainage engineer, like ISG, to review applications. Pech offered to prepare a letter of proposal for services to work with the county and county’s drainage district legal counsel to review and provide technical assistance to prepare a resolution. ISG’s cost would be approximately $3,000 which could be assessed to all drainage districts in the county as consideration of the resolution would be for the board of supervisors, acting as trustees for drainage district, to protect the property owner’s mutual facility tiles.
Jorgensen/Keifer moved to not approve the Drainage District #3 claim until an itemization of services can be provided. Motion carried 3-0.
The Board noted the Second Contract Amendment to ACFS 21-055, Iowa Child Abuse Prevention Program ICAPP) – Parent Development Services Contract dated 4/28/2023 with references to the Iowa Department of Human Services changed to Iowa Department of Health and Human Services. This amendment does not require board approval.
Keifer/Jorgensen moved to approve the Third Amendment to the ICAPP – Parent Development Services Contract between the Iowa Department of Health and Human Services and Floyd County. Motion carried 3-0.
Jorgensen/Keifer moved moved to approve moved to approve 2023 applications for property tax exemption for: Recreational Lakes, Forest Covers, Rivers and Streams, Rivers and Stream Banks, and Open Prairies (“Slough Bill”) with Conservation Wetland (“Slough Bill”) Property Tax Exemption with total of properties valued at $2,747,440 on 2,745.55 acres, two applications for Certification of Native Prairie, Wetland or Wildlife Habitat for Property Tax Exemption valued at $4,500 for 1.67 acres, one application for Native Prairie or Wetlands Property Tax Exemption valued at $17,740 for 16 acres and Forest or Fruit Tree Reservation Property Tax Exemption applications with property valued at $5,154,310 for 4,956.88 acres. Motion carried 2-0 with Supv Keifer abstaining due to conflict with being one of the applicants.
Keifer/Jorgensen moved to post the Floyd County proposed pipeline ordinance on the county’s website home page carousel. Motion carried 3-0.
Jorgensen/Keifer moved to approve the liquor license renewal application for the Floyd County Fair. Motion carried 3-0.
Keifer/Jorgensen moved to approve transitioning salaried employees from paid ahead to paid one week behind starting July 1, 2023 and to notify employees to plan accordingly per memorandum. Motion carried 3-0.
The Board noted that Bill Chamberlain will not be taking the summer position with the Conservation Department. The Board also noted Stephanie Martinson’s resignation from Child Support Recovery effective March 4; the department does not intend to fill this vacancy.
The Board discussed relocating the Emergency Management office to the ground floor, former Veteran Affairs office, to allow for more privacy due to frequency of being on webinars and noise concerns. The room is not yet available but the Board is in favor of the relocation as soon as it becomes is available.
The Board discussed whether or not to have a board meeting next week due to the Monday Memorial Day holiday. Consensus was to hold the meeting on Tuesday, May 30.
Public comment: Kathy Carter commented that the minutes and officers of the Zoning Commission and Board of Adjustment are lacking or inaccurate.
Future agenda items: Communications/Dispatch topic.
Jorgensen/Keifer moved to adjourn. Motion carried 3-0.
*This is a summary of the resolution; full text of resolutions may be inspected during normal business hours in the Floyd County Auditor’s office and at www.floydcoia.org.

ATTEST:
Gloria A. Carr Mark A. Kuhn, Chair
Floyd County Auditor Floyd County Board of Supervisors

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