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How to manage a commercial fleet for beginners

Small companies that are engaged in delivery of goods forget about the need to carefully monitor the work. Buying trucks and paying drivers are only a small part of the owner’s responsibilities. In addition, it will be necessary to take care of the proper execution of services and try to save money.

The profitability of the industry becomes the main motivation to start working in the field. However, it is also worth remembering that there are fuel and maintenance costs associated with using transportation. The possibility of finding ways to save on development makes it necessary to think about improving fleet management.

Key tasks of small companies

Cooperation with large companies looks attractive only in cases where we are talking about regular shipments of goods over long distances. In other situations, customers expect to use the services of less popular organizations.

Owners of small firms get some privileges, since they do not have to control dozens of trucks. It is possible to get the maximum benefit if you define a list of main tasks:

  • fulfilling client obligations in time;
  • finding opportunities to save on deliveries without compromising the quality of services;
  • constant monitoring of drivers’ actions and improving efficiency.

Finding simple solutions seems complicated and time-consuming, but today’s technology allows you to forget about the inconvenience. Company owners will need to put effort into finding the right options. One of these is the use of software.

Fleet management: where to start

The responsibility for the fleet falls on the shoulders of dispatchers and operators. It is possible to reduce the load and optimize processes by using modern software. The developers offer a wide choice of inexpensive software for small companies with a limited budget.

Fleet management allows you to reach a compromise and improve the quality of services offered. For this purpose, it is possible to use:

  1. Control of fuel consumption. Careful study of expense items allows you to discover new ways to save money. In this case we are talking about choosing simple routes and controlling the movement of trucks. 
  2. Options for optimizing routes. Route planning promotes the discovery of new but effective solutions. Study of peculiarities of popular routes and attention to possible traffic jams allows increasing profits.
  3. Communication with customers.  The possibility to monitor cargo delivery in real time is becoming a popular service. Dispatcher and driver can transmit information to the customer remotely to convince the observer of the responsible attitude to the task.
  4. Driver training. Experienced drivers give a head start to young ones, and this fact cannot be ignored. Acquired driving experience allows you to find a way out of unpredictable situations and take responsibility for safety requirements.
  5. Checking the condition of the car. Fleet management requires timely detection of malfunctions. To do this, you will need to diagnose mechanisms and the engine remotely. Yes, this will be a new task for dispatchers, but you will save money.

Recommendations for effective business management need to be tested on your own experience. Small companies are afraid to invest in modern technology and find themselves on the sidelines. To avoid such situations, it is necessary to worry about connecting useful features with the help of software.

The opinion that management software requires a solid investment is a myth. The creators of software try to offer tools that will be relevant to a particular industry. There is no need to invest in the development of useless software, which means the chances of success are greatly increased.


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