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Top Facts to Know if Your Business Relies on Sending Mail by Post

If your business relies on sending mail by post, there are a few key facts you should be aware of. Postage rates can vary depending on the size and weight of the item being sent. Knowing when to send items out to get them delivered quickly is also important. Additionally, understanding how the postal system works and what services are available can help you save money and time while still getting your packages shipped out where they need to go. Let’s discuss some top facts that businesses should know if they rely on sending mail via post so that their operations run as smoothly as possible.

Postage Rates Vary

First and foremost, it’s important to remember that postage rates will vary depending on the size, weight, destination, and other factors. The USPS website provides detailed information about the different types of mailing services available and associated costs. Additionally, if you plan to send a large number of packages or mailings each month, special discounts may be available for bulk mailings. Make sure to also look into usps holidays 2022 as the rates may also vary because of Christmas and NYE. Of course, you can also contact your local post office for more information. Just make sure to have a plan in advance, especially around the holidays because that’s when mail volume tends to surge.

Timing is Key

The timing of your mailings can also be important, depending on the type of item you are sending. For instance, if you need a package or letter to get to its destination by a certain date, express delivery may be necessary. On the other hand, regular mail delivery service may be sufficient for non-time-sensitive items such as brochures or newsletters. In any case, it’s always best to plan and send out packages as soon as possible to ensure they arrive at their destination on time. While USPS guarantees delivery of packages that are sent with the right postage, it is always best to plan and be aware of their timeline to maximize the chances of your items arriving on time.

The Services

When sending mail, it’s important to understand the different services available through the Postal Service. For instance, Priority Mail offers next-day delivery for certain items, while First Class Mail may be used for smaller letters and packages. Additionally, some businesses may be eligible for additional discounts or special services such as Media Mail or Flat Rate options. Taking advantage of these services can help you save money while still getting your parcels and letters where they need to go quickly and efficiently.


  • For example, Priority Mail Express offers guaranteed delivery within 1-2 days depending on your location. With this service, you can track shipments and insure them up to $50,000 in case something happens during transit. Additionally, for businesses that send out a large number of packages, Flat Rate boxes are available with free packaging that can help save money on shipping costs.

Tracking Your Packages

It’s important to have a system in place for tracking your packages. This can help you keep tabs on the progress of your mailings and also provide peace of mind if you are sending time-sensitive items. The Postal Service offers free tracking services for certain types of mailings and can also provide detailed delivery progress updates through text messages or emails. Additionally, using third-party trackers such as UPS or FedEx can help you ensure that your packages get where they need to go quickly and efficiently. If you are sending out time-sensitive packages, it can be wise to invest in a tracking service to ensure they arrive on time.


Finally, security should also be kept in mind when sending mail by post. While the Postal Service takes great care to ensure packages are safe and secure, there are still opportunities for theft or damage to occur. To reduce these risks, make sure any packages you send are properly sealed with tamper-proof tape. Additionally, consider using services such as certified mail that provide enhanced tracking capabilities and require a signature upon delivery. This can help protect both your business and your customers from unwanted surprises. Additionally, consider investing in a PO Box that gives you an additional layer of security and privacy.

By taking the time to plan ahead and understand the different services available through the Postal Service, businesses can ensure their mailings are sent quickly and securely while minimizing losses due to theft or damage. With a little bit of research and preparation, sending mail via post can be a great way for businesses to enhance their operations and keep things running smoothly.

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