Moving to a new office is an exciting experience but it can be a stressful one if you don’t take your time to plan well. There is so much to do, and if you are running a big company, the process will be more complex since there are more people involved. Thankfully, you can get through the entire process without getting stressed. This article highlights five key tips to make moving office a stress-free experience.
Leave Enough Time for Moving
If you only have a day to pack, leave, and settle into your new office, you will most likely be very stressed by the end of the day. When you do things in a hurry you could also end up losing and damaging your belongings. It can also lead to a lot of confusion and lost business. For instance, when you are in a hurry, you can easily forget to notify the suppliers and customers that you are moving. Therefore, plan your move in such a way that you will have enough time pack, communicate with all the parties who have an interest in your business, and settle into your new office.
Have a Budget
In addition to paying for your new office, you need to set aside some money to pay for the packing supplies, transportation, and any other services you require to move. If you don’t have enough, you can organise for a business loan or personal loan to help with the transition.
The people you work with, the investors, your customers, the suppliers, and your current landlord if you are a tenant need to be notified on time that you are moving. As stated above, if you don’t communicate on time, you could end up bringing a lot of confusion and ruining the relationships you have with other people. The employees need enough time so they can plan for the big change. Finally, you need to inform your energy supplier that you are moving out. You need to fill in a change of tenancy notification form or letter so that your account is closed.
Read through Your Tenancy or Sales Agreement and Check on the New Premises Early Enough
If you are buying or renting, read through the agreement well before closing the deal. Take your time to ensure you are getting a good deal. If you are renting, pay keen attention to any rules that may affect your operations, comfort or expenses. For instance, who will be responsible for the energy? Can you choose your own supplier? Are there restrictions on the nature of the business that should be carried out on the premises? You can go through the document with the help of your lawyer. Don’t forget to inspect the building in person to ensure that everything is in order before you move in.
Have a Detailed Moving Plan
Your plan should include factors such as the moving dates, the person in charge of the move, roles for everyone, people or companies you need to hire and steps you will follow between packing and settling into the new office among others.
If you have a lot of things to move into your new office, consider hiring a professional moving company.