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NOTICE OF HEARING AND LETTING TO BIDDERS
IATR GRADE CROSSING RECONSTRUCTION – 19TH STREET SW
PROJECT NO. 21-1009
MASON CITY, IOWA

Public notice is hereby given that sealed proposals will be received by the City of Mason City, Iowa, at the office of the City Clerk, City Hall, 10 1st Street NW, Mason City, IA 50401, until 2:00 p.m. CDT, on the 24th day of March, 2022 for furnishing materials and labor for the IATR Grade Crossing Reconstruction – 19th Street SW in said City, as described in plans and specifications therefore now on file in the office of the City Clerk. Proposals will be acted upon by the City Council at a meeting to be held in the Mason City Room, Mason City Public Library, 225 2nd Street SE, Mason City, Iowa, beginning at 7:00 p.m., on the 5th day of April 2022.

At said time and place, a public hearing will also be held on the 5th day of April 2022 for proposed plans, specifications, and proposed form of the contract for said IATR Grade Crossing Reconstruction – 19th Street SW, and at said hearing, any interested person may appear and file objections thereto or to the cost of said improvements.

Due to public health concerns related to COVID-19, this meeting is being held electronically in accordance with Iowa Code Section 21.8. The public may access the meeting electronically by Internet or by phone through access information posted on the meeting agenda, available on the city’s website at least 24 hours prior to the meeting.

Please check the posted agenda in advance of the April 5, 2022 meeting for any updates to the manner in which the public may access the hearing.

The extent of the work involved is to mill the existing pavement, reconstruct Hot Mix Asphalt (HMA) approach sections to the railroad crossings, place a new two course HMA pavement system throughout the project limits, re-adjust utility fixtures, and apply pavement markings and all other incidentals on 19th Street SW in the City of Mason City.

The kinds of materials proposed to be used and the approximate amounts are as set out in these specifications, the “Special Provisions”, and the “Price Schedule”, which by this reference are made a part of this proposal.

ITEM ITEM DESCRIPTION UNIT QUANTITY
Manhole Adjustment, Minor EACH 1
Water Valve Road Box, Adjust Existing EACH 2
Pavement Scarification SY 3,752.1
Hot Mix Asphalt Mixture Interlayer Base Course, 3/8 In. Mix TON 215.070
Hot Mix Asphalt High Traffic, Surface Course, 1/2 In. Mix,
No Special Friction Requirement TON 718.891
Hot Mix Asphalt Standard Traffic, 3/4 In. Mix TON 332.166
Asphalt Binder, PG 58-34H, High Traffic TON 43.134
Asphalt Binder, PG 58-34E, Extremely High Traffic TON 17.205
Asphalt Binder, PG 58-28S, Standard Traffic TON 19.930
Painted Pavement Markings, Waterborne or Solvent-Based STA 32.74
Painted Symbols and Legends, Waterborne or Solvent-Based EACH 4
Traffic Control LS 1
Mobilization LS 1

The method of construction shall be by contract. All work is to be done in strict compliance with plans and specifications prepared by the City Engineer of Mason City, Iowa, which have heretofore been approved by the City Council and are now on file for public examination in the office of the City Clerk.

All work shall be done in accordance with the latest version of the City of Mason City Standard Specifications and the Iowa Department of Transportation, Standard Specifications for Highway and Bridge Construction.

Each bid must be made out on a Proposal Form, furnished by the City and obtained at the office of the City Clerk.

Each proposal shall be sealed in an envelope marked, “Proposal for IATR Grade Crossing Reconstruction – 19th Street SW, Project No. 21-1009, Mason City, Iowa”. Each bid must be accompanied, in a separate envelope, by a bidding check or bid bond in an amount not less than ten percent (10%) of the bid price, said check being either a cashier’s check or a check certified by a bank in Iowa or a bank chartered under the laws of the United States, or a Certified Share Draft drawn on a credit union in Iowa or chartered under the laws of the United States, and made payable to the City Treasurer of the City of Mason City, Iowa, as a security that the bidder will furnish the required bonds and enter a contract within ten (10) days after the award of the contract.

Payment for said “IATR Grade Crossing Reconstruction – 19th Street SW” will be made from Road Use Tax Funds from the City of Mason City, Iowa, or from such other funds as may be legally used for such purposes. Monthly estimates will be made by the City Engineer, and payment will be made to the contractor in the amount of ninety-five percent (95%) of said estimate on or about ten (10) days thereafter. Payment shall not be made for materials stored off or on site. Final payment will be made no sooner than thirty (30) days following final acceptance of the work by the City of Mason City.

Bidders shall not be permitted to withdraw their bids for a period of forty-five (45) days after the same are opened.

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa.

Pursuant to Chapter 73 of the Code of Iowa, out-of-state bidders are hereby advised of the Iowa Bidding Preference Law extending to Iowa firms any preference out-of-state competitors receive in their own states. Such preference may be (a) strict preference, (b) reciprocal preference, or combination preference and reciprocal. Application of such preference will be extended for any “public improvement” as defined in Chapter 73A.1 of the Code of Iowa.

Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected.

The established DBE goal for this project is 0% of the total amount bid.

The City of Mason City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Prospective bidders’ or contractor’s attention is specifically called to the Mason City Human Rights Commission Specifications which mandates that female and minority business enterprises shall be afforded the maximum opportunity to participate in the performance of this project. Prospective bidders’ or contractor’s attention is also directed to the fact that the Mason City Human Rights Commission will notify firms designated as Minority, Women, and/or Disadvantaged Business Enterprises, of this project and determine if they are interested in participating as subcontractors for this project. Prospective bidders or contractors shall then be notified by the Commission of those interested parties.

The successful bidder will be required to furnish a performance and maintenance bond in an amount equal to one hundred percent (100%) of the contract price. Said bond is to be issued by a responsible surety approved by the City Council, and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the city from claims and damages of any kind caused by the operation of the contractor. Said bond shall also guarantee the maintenance of the improvements constructed for a period of two (2) years for all underground work and four (4) years for all pavement from and after its completion and acceptance by the city.

Bidders shall be expected to comply with Chapters 91C and 103A of the Code of Iowa concerning the registration and bonding of construction contractors and the successful bidder shall be required to supply the City of Mason City with proof of said compliance.

The bidders’ attention is called to the prompt payment to the subcontractors, under Chapter 573.12 of the Code of Iowa.

Plans and specifications governing the construction of the proposed improvements have been prepared by the City Engineer of Mason City, Iowa, which plans and specifications are hereby made a part of this notice and the proposed contract by reference, and the proposed contract shall be executed in compliance therewith.

Copies of said plans and specifications are now on file in the office of the City Clerk, City Hall, 10 1st Street NW, Mason City, Iowa, for examination by bidders. A refundable deposit of $25 will be required for the Plans and Project Manual. To receive a refund both the Plans and Project Manual must be returned in complete and reusable condition within fourteen days of the award of the project.

All bids shall NOT include Iowa State Sales Tax for materials used in the project. Upon award, the successful bidder shall immediately provide a listing of subcontractors and associated Federal ID or Social Security Numbers for both the contractor and subcontractors. The city will register the contractor and subcontractors with the Iowa Department of Revenue and will provide appropriate certificates to the contractor for distribution and use.

The City of Mason City reserves the right to reject any and all bids and to waive technicalities and irregularities.

Published upon order of the City Council of the City of Mason City, Iowa.

Aaron Burnett, City Clerk
City of Mason City, Iowa

Publish 3-17-22
Emailed 2-25-22

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