MASON CITY – City Hall is moving forward with its first floor renovation and it is seeking bids from construction companies at this time.
The council has already approved an amount of $76,500 based on cost estimates to complete the project.
Sealed bids will be received by the City of Mason City at the City Hall, 10 1st St. N.W., Mason City, until 10:00 a.m. on September 25th. Plans and project manual are on file with the City Clerk in City Hall.
According to council meeting minutes containing a memo from City Administrator Brent Trout, the remodeling will create office space for the City Administrator, Assistant to the City Administrator, and Volunteer Coordinator. The Human Resource Department personnel will move upstairs to the current City Administrator’s office space.
Trout goes on to explain more about the renovation:
“The next office would be for Assistant to the City Administrator Pam Stecker, and would be similar to her current office. The last area would be a counter to use for taking licenses and a work and storage area for cabinets for the Clerk’s office. The reasons for making this change are multiple. First and foremost it will allow the Human Resource Department personnel to be in the same office area. The improvements in efficiency are clearly evident from this change, better communication and availability of staff to answer employee questions. The location also provides for more privacy for the staff and employees to discuss personnel issues. The second advantage is the location of all of my departmental staff to the same office area. Ms. Black is part of my team for preparing items for City Council meetings and other information. She works directly for me and yet we are on separate floors, which is not the best situation for communication or completing projects together. She needs to be on the first floor in order for her to meet the public for license purchases.
“The ability to use Diana and Pam to cover for each other when one or the other is gone because of sick or vacation time will be very helpful for my department. Now the front office is vacant when Pam is gone and the phones roll to downstairs and calls typically end up in my voice mail because they are not aware if I am in the office. The third office to be constructed will be used by the Volunteer Program Coordinator. The improved access of volunteers by Angie being on first floor just inside the main door will be a big improvement. It will provide more visibility for her to potentially recruit others by making them aware of the program. It will provide easier access to current volunteers also. The office the Volunteer Coordinator is currently in is borrowed from the Engineering Department. This office would be utilized by a Blue Zones employee. The last item that I will touch on is the ability to improve communication with Finance Director Kevin Jacobson. Kevin is currently placed in the role of acting City Administrator in my absence. He and I work on many items together and this will allow easier access to each other by being just across the floor from each other. It will also provide easier access when he is in charge to him for my staff whenever I am gone. The City will be providing office space for the Blue Zones staff.
“My current office will need to be set aside for Blue Zones staff. These individuals will be housed on third floor temporarily but when the first floor renovation is complete they will move to their office area on the second floor. I believe that all of these improvements from the remodeling of the first floor space will improve the operations of both departments and provide office space for Blue Zones staff.”